Guidelines effective from January 1, 2024.
When you create invoice, we accept expenses related to work performed up to 2 months ago at most. Expenses cannot be added if the invoice for the work has already been sent to the customer.
Note! There is a separate guideline for Biila Go drivers here
Travel reimbursements are itemized on the customer's invoices on their own lines. Please ensure that the amount billed to the customer is greater than the total of travel allowances. All allowances you apply for must be verifiable, so save travel logs or other necessary documents as attachments.
Agree with your client on the payment of travel reimbursements before invoicing begins, so that they can be reimbursed to you tax-free. Travel reimbursements include mileage allowances and daily allowances.
Travel reimbursements paid tax-free should not be deducted again in your own income tax return.
If the journey is between your home and your main workplace, you can claim mileage allowances in your own taxation. Only trips directly to the workplace or to the client place can handled for tax-free travel reimbursement through the invoicing service.
What does it mean to process mileage allowances and daily allowances as part of the compensation
Kilometer allowances and daily allowances reduce the amount where to withhold tax. If the compensation to be paid to you is 200 euros and from it is deducted the partial daily allowance of 22 euros and mileage allowances of 5.70 euros, taxes will be withheld from the Tax Administration only for the portion of 172.30 euros.
Instructional video for adding a travel allowance
In finnish